SOM IT will not assume responsibility for content that is reported or discovered to be in violation of any aforementioned policies or laws. Select Save Image As and navigate to a location on your computer to save it. Issues of … Chapel Hill NC 27599 Social Security numbers, payment card information), please consult with the School of Medicine Information Security and Privacy Office. A comprehensive library of instructional documents and videos for Zoom can be found at the Zoom Help Center . Please note that we can create a scheduled meeting that includes video conferencing systems (Cisco, Polycom, etc.) Webex is a service provided by ATS for the UNC School of Medicine. Press the Conference key on your phone (this may be a soft key, and you may need to press More to find the conference option). Phone: 919-962-4357 (HELP), Phone: 919-843-8884 You may not invite or include anyone in the conference with whom you do not have permission to share the patient information. The UNC School of Medicine’s Academic Technology Services group now provides Tier 1 support for all of the rooms listed below. and Zoom, in many instances. Zoom is an easy-to-use, mobile-friendly, video and audio conferencing service. The intended use of the service by the client causes a situation where SOM IT resources are overwhelmed technically, in terms of necessary staffing or otherwise. Recordings are securely stored in and streamed from the cloud. The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled.”, – Microsoft Teams chats and calls are HIPAA compliant. Zoom allows for video, audio and screen sharing for up to 300 participants. PHI will not be used for research without appropriate authorization from the Institutional Review Board. Televisions. Here is a link to the UNC Chapel Hill Privacy of Protected Health Information Policy. Limit your data! It has been determined that the client’s use of the service is matching circumstances that would have ordinarily caused a denial of service. User agrees to comply with all applicable UNC security policies and procedures. Webex is a web and video conferencing service provided by the UNC School of Medicine IT (SOM IT), Academic Technology Services (ATS). Please refer to this link for, Office 365 Sensitive Information Guidelines, Sharing Tier 3 Information Other Than PHI –, other than PHI (e.g. Zoom. Meeting recording and secure streaming playback. Health Details: School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing.This is only available to School of Medicine affiliates. Conference calls can be managed via touch-tone commands or online. When recording, it is the responsibility of the User to make all attendees aware in advance of any conference being recorded. Simplified video conferencing and messaging across any device Unparalleled usability Enable quick adoption with meeting capabilities that make it easy to start, join, and collaborate across any device. Any other reason agreed to be appropriate by SOM IT management. Chapel Hill NC 27599 Here is a link to the UNC Chapel Hill, Privacy of Protected Health Information Policy, For more information, please contact the School of Medicine, https://help.unc.edu/help/unc-encrypted-email/, https://www.med.unc.edu/security/policies-guidelines/, https://its.unc.edu/about-us/how-we-operate/, https://help.unc.edu/help/information-security-policy-summaries/, https://unc.policystat.com/policy/4619518/latest/, https://unc.policystat.com/policy/4620063/latest/, https://unc.policystat.com/policy/4666743/latest/, https://unc.policystat.com/policy/5389231/latest/, https://www.med.unc.edu/security/hipaa/policies/, https://www.med.unc.edu/security/hipaa/hipaa-train/, https://www.med.unc.edu/it/services/lecture-capture/lcforms/. you must use the default Zoom Webinar settings (or settings described in Zoom’s documentation as protecting PHI. Please make sure recipients understand that the link and password may not be forwarded. School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing. Virtual Care Operations should be performed under the guidance of UNC Health. Scheduling: Monday-Friday from 7:30AM-4:30PM. Policy for Including Protected Health Information (PHI). Email & Conferencing Email and Conferencing Before sharing information with UNC faculty/staff or with outside-agencies, please take a few minutes to review IM&T's … When you’re ready, press Conference again to connect all 3 parties. Termination of service will be at the discretion of SOM IT management based on the following: Violation of the effective User Agreement or any Service Level Agreement (SLA) in place. Permanent personal Webex rooms, which are always open and do not require prescheduling of conferences. By default, the webcam and microphones in the SOE advanced conference rooms are connected to the Zoom room. Finally, use the + button to add an image, and navigate to where you saved the image. Users can request support for video conferencing by contacting ATS Video Conferencing at unccn@unc.edu or by calling 919-445-1000. SOM IT will not assume responsibility for the misuse of content. Teams. If prompted, click Download to download the package for virtual background without a green screen. All university faculty, staff, and students are provided a Zoom Pro account they can access at unc.zoom.us.Zoom allows for video, audio, and screen sharing between up to 300 participants. 2003-2005 UNC Faculty Development Fellowship Program in General Medicine, Chapel Hill, NC . Phone: 919-966-9900 For clarification of policies, please submit a ticket to Academic Technology Services (select “Report a Video Conferencing Issue” from the “How can we help you?” field) or call 919-843-9086. The video below is designed to be used with your church’s leadership team and those who help make decisions about worship gatherings over the next few weeks and months. 145 MacNider Hall Enhanced features are available to University units participating in the UNC-Chapel Hill Campus Zoom Partnership at additional cost. UNC School of Medicine, UNC Healthcare, UNC ITS Information Security & Privacy Policies, UNC ITS Policies, Procedures and Guidelines, UNC ITS Information Security Policy Summaries, UNC-Chapel Hill Standard on Transmission of PHI and SI over an External Network or an Unsecure Medium, UNC-Chapel Hill Information Security Controls Standard, UNC-Chapel Hill Privacy of Protected Health Information Policy, UNC-Chapel Hill Standard on HIPAA Sanctions, UNC-Chapel Hill Employee Policies & Procedures, UNC School of Medicine IT, Information Security & Privacy, HIPAA Security Policies, UNC School of Medicine IT, Information Security & Privacy, HIPAA Online Training, UNC Libraries Scholarly Communications Office – Copyright and Fair Use, UNC School of Medicine Recording Release Form. PHI, excluding scheduling information, sent to a non unc.edu email must be encrypted via the following: If the conference is recorded, the recording must be treated as patient record and can only be shared with anyone who has permission to view the patient information. User must obtain authorization from appropriate parties prior to including, recording, or sharing any content containing sensitive information (e.g. Inclusion and sharing of Protected Health Information (PHI) must adhere to all HIPAA policies and guidelines. This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. As our campus community has ramped up working, learning, researching, and teaching online, many Spartans are increasingly finding themselves in Zoom video conferencing meetings. Conferencing Policies. HSL video conferencing rooms will not be available during the Fall 2020 semester. Phones & Voicemail. Information about desk phones and voicemail at UNC. The client’s use of the service is directly causing a negative impact on the quality of service for other users. To use a Virtual Background in Zoom: … Use of Webex is for the purpose of university business only. Phone: 919-962-4357 (HELP), Phone: 919-843-8884 The ability to host online meetings with up to 100 participants is available at no cost to Carolina faculty, staff, and students.A growing number of campus groups use Zoom for remote conferencing. You must have patient consent to share their information and be able to provide consent documentation if requested. You still need to consider all HIPAA guidelines and policies for sharing PHI. About video conferencing Appointments. SOM IT will have no liability or responsibility in the event of any loss or interruption of the services and/or media content described within this agreement due to causes beyond its reasonable control or ability to foresee. Location: Zoom video web conference : Date: Monday, December 07, 2020 Time: 1:00 PM - 3:30 PM : Sponsor: UNC SOM Office of Inclusive Excellence : Presenters: Ashalla Magee Freeman Brenda Olivia Mitchell : Price: Free We’ve removed some furniture so that you can study and still maintain six feet of physical distance from others. ATS may update this User Agreement at any time and without notification to reflect its organizational needs. Social Security numbers, payment card information), please consult with the School of Medicine, should be performed under the guidance of UNC Health. Computers used to access conferences containing PHI should be encrypted. Web Conferencing Options. UNC Campus Operators follow UNC holiday, inclement weather and other closed schedules. UNC-CH Zoom campus partnership offers a video conferencing solution through a cloud-based video conferencing and content-sharing service called Zoom, this product is an easy-to-use, mobile-friendly, video and audio conferencing … Secure web and video conferencing and telepresence. See, Zoom’s HIPAA Documentation as of April 20, 2020, *If you are not sure if you have a Zoom HIPAA Sub-Account, you can visit your, to determine if you have one. Sharing Tier 3 Information Other Than PHI – Before sharing Tier 3 information other than PHI (e.g. Once logged in, set the “How can we help you?” field to “Report a Video Conferencing Issue“. Phone: 919-966-9900 In the event that you are still not able to join, please call 919-445-1000 or email unccn@unc… It can be used from any computer, laptop, tablet or mobile device. Fax: 919-966-6923, 137 MacNider Hall protected health information (PHI), intellectual property, copyright material). 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